How to build a guest list

Decide the rules before arguing over names.

Set a limit based on budget and venue capacity. Group names into essential, important and optional before making difficult cuts.

Record every individual separately, including partners and children, so catering, seating, rooms and transport can be counted accurately.

Track RSVP, last contact, dietary needs, accommodation, transport and table assignment in one source of truth.

A simple implementation checklist

• Set one source of truth
• Assign an owner to each important action
• Add a realistic time or cost buffer
• Update the planner after every confirmed change