How to seat guests

A clear seating plan improves comfort and helps venue staff.

Place guests with mobility needs, young children and practical access requirements first. Social optimisation comes after accessibility.

Avoid a table made entirely of strangers. Each person should have at least one familiar connection nearby.

Respect table capacity. A spare chair is usually easier to manage than overcrowding that affects service and conversation.

A simple implementation checklist

• Set one source of truth
• Assign an owner to each important action
• Add a realistic time or cost buffer
• Update the planner after every confirmed change