PRACTICAL GUIDE
How to collect RSVPs
One source of truth prevents conflicting updates.
Give one clear deadline and a preferred response channel. Multiple channels increase the risk of inconsistent information.
Collect all operational choices together: attendance, plus-one, children, diet, accommodation and transport.
A reminder before the deadline is normal. Keep it brief and list exactly what information is missing.
A simple implementation checklist
- Set one source of truth
- Assign an owner to each important action
- Add a realistic time or cost buffer
- Update the planner after every confirmed change
Put the guide into practice
Open the local planner and store the decisions in one project.
Open planner